Commissioning QC Photo Guidelines

Picture Labeling Instructions

The following list of pictures will be taken for each Site based on the equipment present.  The specified labels, as listed below, will be used and included within each picture.  In order to include the proper labeling within each picture, please gather the following materials and follow these instructions on how to properly display them.

Print the pages from the Picture Survey Helper documents that you received in your Auditor Package. Purchase the following material:

  • Sheet Protector:                      Office Depot/Max #233256
  • Wet Erase Marker:                  Office Depot/Max #16665
  • Cardboard Backer:                  Office Depot/Max
  • 45#Magnet:                             Home Depot/Max #455521 (recommend more than one)

Insert both sheets (printed side out), separated by a cardboard backer into the sheet protector.  This will serve as a quick reference (left hand side) for the equipment label.  Prop it on top of a thermostat before taking the picture.  Using the magnet, stick it to the chiller, boiler, electrical panel, or time clock, etc.  Write the BE#, take a picture of the sheet with a sequence of pictures of the property.

All pictures shall be clear and text shall be legible.

All pictures shall include the label and (Building ID) ie:

  • VSS-##### shall include 2-5 digit store number with no leading 0s.
  • BBW-##### shall include 2-5 digit store number with no leading 0s.

Conditional Pictures – these are pictures that words cannot describe, these are pictures that help describe the current condition of the property or equipment.

Do your best to keep pictures grouped (Rooftop Equipment, Control Panels, Lighting, etc.). It is understood that this will not always be possible, however we ask for good faith efforts.

Thank you, and remember, a picture can save a costly return trip back.

Naming Standards for Labels: Use the following tagging schema when the equipment is not labeled replacing the ** with the sequence number i.e. 01, 02, 03, 10, 20, 50, up to 99.

  • Air Handler Unit:  AHU**
  • Chiller:  CH**
  • Condensing Unit:  CU**
  • Control Panels:  CP**
  • Electric Duct Heater:  EDH**
  • Fan Coil Unit:  FCU**
  • Gas Heaters:  GH**
  • Rooftop Units:  RTU**
  • Relief Fans:  RF**
  • Unit Heaters:  UH**

Photos Required

The following photo requirements are meant to serve as a supplement to the site.  Please use this as a guide along with the Commissioning QC tool for all site specific mechanical systems as applicable. 

RTUs  

  1.    Condenser coil from all sides (remove hail guard) MSP 2
  2.    Condensate drains & Gas line standing back 5 feet. MSP 2
  3.   Condensate pan with overflow switch MSP 2
  4.    Blower section of unit including bottom of unit near condensate pan MSP 2
  5.    Pulleys and blower motor showing nameplate MSP 2
  6.    Evap coil filter side with filters on/off, if extra device installed at evap coil take close-up photos of device MSP 2
  7.   Filters MSP 3  Compressor section with view of all fittings for leaks and oil stains MSP 2
  8.    With disconnect locked out take pictures of contactors. MSP 2
  9.   Pictures of control boards close enough to see terminal labels MSP 2

  All control devices that are installed

  1. .   Space temperature sensor MSP 3
  2.   Humidity sensor MSP 3  CO2 sensor MSP 3
  3.   Supply sensor MSP 2  MAT sensor MSP 2
  4.   OAT sensor MSP 2
  5.    Powered exhaust fan, wire connections, all four sides, make sure block-off plate is installed. MSP 2
  6.   OA Damper Open 100% and RA Damper Fully Closed MSP 3  RA Damper Open 100% and OA Damper Fully Closed MSP 3

 Chilled/Hot Water AHUs & AHUs Split Systems & WSHP

  1.   Condenser and Condensate drain MSP 2
  2.   Condensate pan with overflow switch and unistrut holding the pan MSP 2
  3.   Blower section of unit including bottom of unit near condensate pan MSP 2
  4.   Pulleys and blower motor MSP 2
  5.   Evap coil filter side with filters on/off, if extra device installed at evap coil take close-up photos of device MSP 2
  6.   Filters MSP 3
  7.   CHW piping in/out of unit (include control valves) pipe must be labeled  CHW & WSHP only MSP 2
  8.   HW piping in/out of unit (include control valves) pipe must be labeled CHW & WSHP   only MSP 2
  9.   Refrigerant piping standing back 5-10 feet MSP 2  Pictures of control boards close enough to see terminal labels. MSP 2
  10.   All control devices that are installed. MSP 3
  11.   Space temperature sensor MSP 3
  12.   Humidity sensor MSP 3
  13.   CO2 sensor MSP 3
  14.   Supply sensor MSP 2
  15.   MAT sensor MSP 3
  16.   OAT sensor MSP 2
  17.   Installed service access panel to support above ceiling equipment standing back 5-10 feet  (is the unit serviceable, check for height) MSP 2
  18.   OA Damper Open 100% and RA Damper Fully Closed including dampers and actuators MSP 3
  19.   RA Damper Open 100% and OA Damper Fully Closed including dampers and actuators MSP 3

 
 CU's

  1.   Control board close enough to see terminals MSP 3  Condenser coil from all sides MSP 3

 
 Unit Heaters

  1.   Space temperature sensor MSP 3

 
 OAT Sensor

  1.   Outside air temp sensor unit, showing location, wire terminations MSP 2 super

 
Lighting Control Panel

  1.   Front and back showing wire terminations, and labels. MSP 3
  2.   EMS controller inside lighting panel, showing wire terminations MSP 3

VAV's

  1.   Filter MSP 3
  2.   Installed service access panel to support above ceiling equipment standing back 5-10 feet (is the unit serviceable, check for height) MSP 2  Space temperature sensors MSP 2
  3.   Controller/Actuator MSP 3